Available Volunteer Roles and Tasks

Available Volunteer Roles and Tasks

 

Limmud volunteering is structured around teams, such as Programming, Marketing, and Participant Care, but within those teams individuals take on certain roles and tasks, and claim responsibility for making a little piece of the Limmud Seattle vision become a reality. To whet your appetite for contributing in a special way, here is a list of the current available Volunteer Roles and Tasks!

 

Facilities and Catering Team

 

Volunteer Development Liaison

The Volunteer Development Liaison will work with team leads and appropriate Volunteer Development team member(s) to identify how many volunteers are needed and for what tasks within the Facilities and Catering Team. They will also be responsible for collaborating on determining roles and shifts for day-of volunteers. Expected time commitment is 0-1 hours per week.

 

Marketing Team

 

Poster Distributor

The Poster Distributor will distribute posters to locations not covered by the poster distribution service. They will need a car for this task so that they can deliver posters throughout the Seattle area. This task will be needed in December only. Expected time commitment is 8-10 hours for the task which could be split between multiple volunteers.

 

Event Photographer and/or Videographer

Capture the magic of Limmud for posterity AND for next year’s marketing materials. Any professional volunteering for this role (more than one = great) will be recognized as an in-kind donor on the Web site and in our event program booklet, and will receive appropriate photo credits.

 

Participant Care Team

 

Home Hospitality Coordinator

The Home Hospitality Coordinator will lead efforts to secure weekend hosts for out-of-town presenters by recruiting, tracking and managing potential hosts while liaising with presenter liaisons on communications, logistics, etc. to keep them in the picture so they can communicate with presenters. They will also manage communications with hosts, including sharing guidelines and expectations, fielding questions, troubleshooting, etc. They will also liaise with the presenter travel coordinator as needed. Expected time commitment is 1-2 hours per week.

 

Shuk Manager

The Shuk Manager will source and recommend vendors for our Judaica marketplace and presenter bookstore (“shuk” is Hebrew for market) as well as recruiting and marketing vendors. They will manage shuk operations, including table placement, vendor requirements, vendor payments to Limmud Seattle, and vendor satisfaction survey and feedback. They will liaise with selected vendors, Participant Care Team, Facilities & Catering Team as needed. They will be on site day-of to ensure smooth operations and troubleshoot as needed (with plenty of time to attend sessions). Expected time commitment is 1-2 hours per week.

 

SWAG Bag Coordinator

The SWAG Bag Coordinator designs and selects items for the SWAG bag that participants will be receiving in coordination with the Marketing team and conference materials in coordination with the programming team. They will also design a process for reaching out to the Jewish community and beyond for donations and materials to be included in the bags. They will also coordinate the assembly of SWAG bags and work with the Welcome Desk and day-of volunteers to set out and distribute bags.

 

Signage and Decor Lead

The Signage and Decor Lead will coordinate with Facilities & Catering to name the rooms, coordinate signage for parking, directions throughout the building, welcome and help desks, program rooms, etc. They will work to design, print (with Print Master), and set up signage throughout the facility. They will develop decor to create an ambiance of fun, learning, and growth in line with the theme, as well as work with week-of volunteers to create and decorate the space (particularly dining hall, cafe, and hallway with program rooms). They will take care of conference-wide creative games and materials for them such as: People Bingo, signs on lunch tables, etc. Expected time commitment is 0-1 hours/week, with heavier time commitment in the weeks leading up to the event.

 

Spirit Leader

The Spirit Leader will represent the theme at day-of volunteer training encouraging everyone to get into the spirit, dress up, and find ways to improvise to make the experience exciting for participants. They will develop and introduce games, ice-breakers and spirit building activities happening throughout the conference as well as collaborate with Programming, Marketing and Participant Care teams to ensure that the themes and games planned are integrated throughout the activities of the day. They will work with co-leads and programming team to determine how and when to interject and introduce whats going on throughout the conference, working to maintain the spirit and theme throughout the day. They will shine during mealtimes and breaks encouraging folks to take advantage of the opportunities to meet one another, contribute to community building activities and materials provided for them. Expected time commitment is 0-1 hours/week, active role in volunteer trainings and throughout the conference.                                                                                                                                                        

 

Presenter Help Desk Coordinator

Prior to the conference, the Presenter Help Desk Coordinator will work with the Programming Team to familiarize themselves with the needs of the presenters.They will train and assign day-of volunteers to Presenter Help Desk shifts making sure that they have all of the information that they need to be successful. They will be on site Saturday eve and Sunday to oversee the Help Desk, as well as be on call for questions that stump volunteers throughout the conference. They will develop some simple materials and compile materials from other teams to keep at the Help Desk for volunteers to use for directing individuals and answering questions. Expected time commitment is 0-1 hours/week, heavier time commitment in the weeks leading up to the event

 

Volunteer Development Liaison

The Volunteer Development Liaison will work with team leads and appropriate Volunteer Development team member(s) to identify how many volunteers are needed and for what tasks within the Participant Care Team. They will also be responsible for collaborating on determining roles and shifts for day-of volunteers. Expected time commitment is 0-1 hours per week.

 

Programming Team

 

Mitzvah Opportunity Lead

The Mitzvah Opportunity Lead will brainstorm and help implement opportunities for hands-on, active learning in as many of the tracks as possible (ie. Seattle and the Pacific NW; social justice, ethics, and activism; Torah and text study), while interfacing with track leads. For example, a social justice mitzvah opportunity might include writing postcards to members of Congress or assembling hygiene kits for women in developing countries. Expected time commitment is 1-2 hours per week.

 

Volunteer Development Liaison

The Volunteer Development Liaison will work with team leads and appropriate Volunteer Development team member(s) to identify how many volunteers are needed and for what tasks within the Programming Team. They will also be responsible for collaborating on determining roles and shifts for day-of volunteers. Expected time commitment is 0-1 hours per week.

 

Room Designator

The Room Designator will choose the appropriate rooms for the right presenters. They will tour the facility and gather information about room capacities and audio visual capabilities of each room, as well as having a map of the venue to keep participant foot traffic flow in mind. They will liaise with the programming team to determine estimates of relative attendance of different presenters, as well as their particular needs relating to space, equipment, and audio visuals.

 

Web/Tech Team

 

G-Suite Guru

The G-Suite Guru will serve as resource to Limmud leadership and volunteers who need help with G-Suite by identifying and providing training resources for those in need as well as troubleshooting issues for co-chairs, team leads and designated volunteers. They will also consult to and assist co-chairs on transition from Google Docs to G-Suite, including smooth transfer of Drive docs. Expected time commitment is 0-1 hours per week.

 

CRM & Web Wrangler

The CRM & Web Wrangler will be responsible for helping maintain and update the website and CRM system. Expected time commitment is 0-1 hours per week.

 

Volunteer Development Liaison

The Volunteer Development Liaison will work with team leads and appropriate Volunteer Development team member(s) to identify how many volunteers are needed and for what tasks within the Web/Tech Team. Expected time commitment is 0-1 hours per week.

 

At Large

 

Admin Magician

The Admin Magician will monitor info@ email inbox, responding to and/or forwarding emails to relevant recipients (ie. Marketing, Volunteering, etc.) as well as access and respond to and/or forward Contact Us submissions in NationBuilder, our Web site/CRM/email platform. They will also learn the basics of NationBuilder to be able to access "People" info and contents of Contact Us forms, and generate reports of all Web inquiries as needed (mailing list sign-up, contact form and volunteer form) as well as potentially perform simple Website updates. They will handle discrete administrative tasks on ad hoc basis, such as providing access to the Google Drive. Professionalism, excellent communication skills and discretion are of utmost importance; at least some daytime availability also required, with an ability to respond quickly to requests a huge bonus. Expected time commitment is 1-4 hours a week.

 

Inspired to take on one of these roles or tasks, or want to contribute a different talent to Limmud? Sign up here or contact volunteer@limmudseattle.org.